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Kilkenny College Parents Association

Kilkenny College Parents Association Constitution

1.        NAME:

The Association shall be called The Kilkenny College Parents' Association.

2.       AIM AND OBJECTIVES:

(a)To promote and further in any way possible, the current Mission Statement of Kilkenny College, through co-operation and communication between pupils, parents, Headmaster, Staff and the College Board.

(b)To provide a structure to receive representation(s) from parents, and as a result, to act in whatever manner may be deemed appropriate. It is not the intention of the Association to become involved in disputes involving individual parents, staff or pupils.

(c) To participate in COMPASS, the body representing Minority Religious Groups on the National Parents Council, or any other appropriate representative body.

3.       MEMBERSHIP:

Membership of the Association shall be open to all parents/guardians of pupils attending the College (not more than 2 per child).

4.        GENERAL MEETINGS:

(a)      The A.G.M. shall be held in the Autumn Term each year at which the following will be presented;

(i) Annual Report of the Association (ii) Statement of Accounts (iii) Election of Executive Committee, (iv) Any other business.

(b)     General Meetings shall be called if the Executive Committee deems it desirable or if a written request is received signed by at least 30 parents.

(c)      Seven days notice (minimum) should be given of all meetings, except in emergency.

5.        EXECUTIVE   COMMITTEE:

(a)      The affairs of the Association shall be administered by the Executive Committee which shall meet as often as business requires, but not less than once per term

(b)     The Executive Committee shall preferably consist of at least two (2) parents (from different families), elected at the A.G.M., from each of the following counties or county groups: (i) Wexford, (ii) Carlow, (iii) Laois/Offaly, (iv) Tipperary, (v) Wicklow/Dublin, (vi) Kildare, (vii) Waterford and four (4) parents from Kilkenny of which one (1) parent must represent boarders. The committee shall be limited to a maximum of 26 members. Parents from other counties may associate with those from one of the above named counties or county groups. Constituencies may be amended from time to time as numbers dictate.

(c)      Committee members shall retire after a period of two years and be eligible for re-election, provided that no parent shall serve more than two consecutive two year terms. A vacancy occurring during the year may be filled by co-opting, until the next Annual General Meeting.

(d)      The elected committee members shall elect from amongst their number a Chairman, an Honorary Secretary and an Honorary Treasurer. They may if they see fit co-opt two other parents to the Executive Committee subject to the maximum of 26. The Executive Committee may invite selected individuals to be in attendance at meetings in an advisory capacity.

(e)       Should the chairman not be present at any meeting, those present may elect a Chairman from amongst their-number.

(f)       Voting at any meeting may be by show of hands unless the meeting resolves to have a paper ballot.

(g)      Items requiring a lengthy discussion or a vote should be notified to the Secretary, in writing, at least (3) days before the meeting.

6.        ELECTION TO BOARD OF MANAGEMENT:

(a)The Executive Committee, when required, will nominate the two (2) Parents'

Association representatives to the Board of Management. At least one Parent to be elected must represent boarders. Election takes place at the AGM.

(b)The Parent Board Members will serve a three (3) year term and may serve a maximum of two, three year terms if elected.

(c)The Parent Board Members automatically become ex-officio members of the Parents' Association Committees while they are on the Board.

7.        FINANCE:

An annual subscription shall be determined by the Executive Committee and paid to the College as part of the Fee account per term. Other methods of fundraising may also be employed.

8.       QUORUM:

(a)The Quorum of any Committee Meeting shall be not less than seven (7) members.

(b) The Quorum at any General Meeting shall be not less than forty (40) members.

9.       CHANGING THE RULES:

Proposals to change these Rules must be in the form of the text of a motion on the agenda for the A.G.M., and must be carried by a two-thirds majority of those present and entitled to vote.

10.      DISSOLUTION:

The Association shall not be dissolved or amalgamated with any other body except at a General Meeting specially convened for that purpose, and by a Resolution carried by two - thirds of those present and entitled to vote. Any funds or assets on hand should be presented to the college on dissolution.

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